Tips for Group Leaders

Thank you for your interest in organizing a group for an upcoming Weekend Getaway! By inviting couples in your church or community to invest in their relationship, you will be instrumental in bringing help and hope to marriages and families. It’s so rewarding to see the joy couples experience during and after these incredible weekends.

To make your job easier, here’s an outline of 7 steps to take when putting a group together.

1. Spread the word about the Weekend Getaway

Spread the word about the Weekend Getaway in your church or community 3-6 months before the event. It’s always best to first let your pastor know about your vision to help couples.

You can send your connections directly to the main info page for Weekend Getaways.

If you want to pass along brochures, you can order the amount you need. We’ll mail them out to you soon at no cost.

We’ve also put together this folder containing downloadable digital promo tools organized by conference location.

2. Gather the necessary information from each couple.

Group Registration Info Collecting Form (Excel)

» This handy spreadsheet is a great way to record the necessary info both before you register your group and if you add more couples to your group later.

Group Registration Info Collecting Form (PDF)

» You can also send this fillable pdf to couples, asking them to send it back to you filled in.

3. Once you have a group of at least five couples committed to come, register your group.

Once you have a group of at least five couples committed to come (which can include you and your spouse), you can register your group through our website for their Weekend Getaway.

4. To register, choose the “Register as a Group” option

Once you’ve selected the location for your group choose the “Register as a Group” option and click “Continue”. You’ll then be asked to create a group and set up two passcodes. One that you’ll pass along to any additional couples, above the 5 original registrations, who want to join your group later on, the other passcode will be for you to manage your group.

5. Enter registration info for each couple

You’ll then have the option to input the registration info for each couple right then or simply choose “Skip Details” to fill them in at a later time. Please make sure to complete them more than 14 days before the event to ensure we have name tags for each couple.

At this point you’ll need to submit the payment for all of the couples you’ve registered. Typically, the registering couple (i.e. group manager) will make the payment and collect each couple’s portion ($190 + $6 admin fee/couple unless you plan to divide it up another way).

6. Add more couples to your group

You can continue registering couples at the group rate ($190 + $6 admin fee per/couple). Simply provide couples with your group name and passcode and they’ll be able to register themselves and be added to your group.

7. Groups need to be registered at a minimum of two days before the conference.

Groups need to be registered at a minimum of two days before the conference. However, we recommend setting up your group as soon as you have the first 5 couples. Some locations do sell out as much as a month early.

Also, Please Note

5

Group registration covers the conference only. For the hotel, couples can book their accommodation individually. To ensure they receive the conference rate, they can book their rooms even before you submit the conference registration. The link to book the hotel online (and the phone number) can be found on the info page for each location.

5

Group registration is non-refundable. But a credit equal to that couple’s group rate portion ($190) can be applied to a future conference or to another couple.